ASLEF organising

1) ASLEF structures
 
Members and representatives are reminded to use the proper reporting process for raising issues for action within ASLEF and the company negotiating machinery. We understand that the role of the Branch has changed but reporting issues at the appropriate level is a principle that must be maintained to deal with problems effectively.
 
 
 
2) Branches
 
In all cases traditional face to face branch meetings remain suspended until further notice. In line with Circular 300/2020 regular branch meetings should be reintroduced and held via online conferencing software.
 
 
 
3) Representing Members
 
Discipline, IGP, CDP (or equivalent) meetings should be carried out virtually where appropriate taking into account the following:
 
a) The severity or personal nature of the case.
 
b) Whether an effective case can be made if the meeting is conducted in this manner.
 
c) The ability to provide and review detailed case information.
 
 
Where it is appropriate or necessary to carry out meetings face to face then the following must be considered:
 
a) Travel of participants must be reduced to a minimum.
 
b) Social distancing and personal hygiene measures must be in place and observed by all participants.
 
The appropriate meeting method will take into account this guidance and be at the discretion of the District Organiser concerned.
 
 
 
4) ASLEF Election Processes
 
1. Local positions
 
Elections for the following positions should be carried out as appropriate:
 
a) Branch Committee positions (as detailed in Rule 10)
b) Other Branch positions (as detailed in Rule 10)
 
This may require a temporary change to Branch Standing Orders to facilitate these elections via online conferencing software.
 
 
2. Elections for positions covered by rule 9.C.1

The following temporary election procedure should be used for positions covered by rule 9.C.1 until further notice.

a) A circular will be issued from Head Office electronically to the branch or branches concerned giving the details of the position or positions concerned for which nominations are required and an appropriate form or forms will be provided for the submission of same. In normal circumstances six weeks will be allowed for the submission of nominations except where special circumstances arise. Nomination papers must show the meeting date, show a mover and seconder of the nominee(s) and be signed by either the branch chair or secretary or in their absence by their elected deputies. The name of the non-signing chair or secretary must also be shown for additional transparency. Although not mandatory, nomination papers should bear the branch stamp if available. All nominees must be clear on the membership records. Where more than one valid nomination is received for one position ballot papers will be issued by Head Office.

b) In the case of nominations for Company Councillors or their equivalent, Learner Representatives or their equivalent where only one branch is involved the nominations does not temporarily have to be included within Branch Standing Orders. Any such election process is to be decided by a simple majority.

c) The method of voting shall be on the block voting system, according to the number of members involved in any specific election as shown on the membership database on the day the election is called, or the number of members paying the political levy as appropriate. Members who disagree with the candidate selected by the branch may under these temporary measures apply to admin2@aslef.org.uk for an individual vote which must be returned to the election email address on the form issued. All elections covered by this rule shall be determined by a simple majority.

d) Any member who is disloyal to ASLEF's interests by opposing official ASLEF candidates in elections, or a member of another railway trade union, who is also a member of ASLEF, who stands in an election on behalf of another railway trade union against an official ASLEF candidate, shall render themselves to disciplinary  action under Rule 17.

e) Branch or individual ballot papers must be forwards to and arrive at the election email address not later than the date determined by the Executive Committee. This date shall normally be no less than 40 days after the issue of the ballot papers.

f) Branch ballot papers must show the meeting date, show a mover and seconder of the nominee(s) and be signed by either the branch chair or secretary or in their absence by their elected deputies. The name of the non-signing chair or secretary must also be shown for additional transparency. Although not mandatory, branch ballot papers should bear the branch stamp if available.

g) Branch or individual ballot papers must be returned to the election email address shown on the form and clearly marked for the election that is being voted on.

h) The scrutineers shall be two members of the Executive Committee appointed by the Executive Committee and one Officer of the union.

i) The scrutineers shall collate all branch and individual papers received to the election email address. They must then prepare and submit a report to the Executive Committee setting out the names of branches voting not voting disqualified and the numbers of individual votes recorded and disqualified. If the report of the scrutineers is adopted by the Executive Committee, they will direct the General Secretary to circulate the report in full to all branches.

j) In an election where these temporary election procedures apply, no branch, member or members may issue or cause to be issued any circular, letter or other material seeking support for a candidate in an election for any office without previously received the sanction of the General Secretary, Assistant General Secretary, or President of the Executive Committee.

k) Branch Officers and/or other member or members who have acted contrary to these temporary procedures will be liable to disciplinary action by the Executive Committee under Rule 17.

 

3. All other ASLEF positions 

Vacancies for these positions shall be filled by the Executive Committee on a temporary basis until normal elections procedures are able to be reinstated and completed. 

 

 

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