ASLEF organising

1) ASLEF structures
Members and representatives are reminded to use the proper reporting process for raising issues for action within ASLEF and the company negotiating machinery. We understand that the role of the Branch has changed but reporting issues at the appropriate level is a principle that must be maintained to deal with problems effectively.
2) Branches
All regular branch meetings are suspended until further notice. Any urgent branch business will be conducted by the Branch Committee in line with Rule 10.1.(a). Ideally this should be done via virtual format (if possible).
10.1. Branch Committee
(a) The Committee shall at all times be under the control of the Executive Committee and have full power to superintend and conduct the business of its branch according to these Rules, and shall in all things act for and in the name of its branch, and all acts and orders under the powers delegated to them shall have the like force and effect as the acts and orders of its branch at any branch meeting.All Branch committees will be deemed to be quorate if at least 5 members of the committee are present regardless of existing standing orders. Where existing standing orders state lower than 5 existing standing orders will continue to apply.
3) Applications for Membership
Until normal branch meetings are reinstated all applications for membership will be dealt with via the Branch Committee. Any applicant accepted into membership will be deemed to be a member from the of acceptance by the Branch Committee and will be entitled to benefits of membership accordingly.
4) Representing Members
Discipline, IGP, CDP (or equivalent) meetings should be carried out virtually where appropriate taking into account the following:
a) The severity or personal nature of the case.
b) Whether an effective case can be made if the meeting is conducted in this manner.
c) The ability to provide and review detailed case information.
Where it is appropriate or necessary to carry out meetings face to face then the following must be considered:
a) Travel of participants must be reduced to a minimum.
b) Social distancing and personal hygiene measures must be in place and observed by all participants.
The appropriate meeting method will take into account this guidance and be at the discretion of the District Organiser concerned.
5) ASLEF Election Processes
All normal ASLEF election processes at a local, regional, district or national level are to be suspended and will recommence at the appropriate stage as determined by the Executive Committee.
Where there is an incumbent at any level they shall remain in place until the relevant election process is concluded (if possible).
6) Vacancies
Any vacancies should be filled on the following basis:
a) Branch Committee positions and Health and Safety representative positions and other branch representative positions as detailed in Rule 10.
i) Vacancies for these positions shall be filled by the Branch committee on atemporary basis until normal elections procedures are able to be reinstated and completed.
b) All machinery representatives including local level representatives, Company Council representatives or their equivalent.
i) Casual vacancies arising for any reason will be filled via co-option in agreement withthe Lead Officer for the company concerned.
c) All other ASLEF positions
i) Vacancies for these positions shall be filled by the Executive Committee on a temporary basis until normal elections procedures are able to be reinstated and completed.
7) Company Machinery Election Processes
Nominations for Local Level Representatives and Company Council positions (or their equivalent) where these are to be conducted and where the election processes are being carried out by the relevant employer will be dealt with by the Branch Committee.


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